Board papers outline key information on the discussion points, decisions, and actions required for a board meeting. Check a guide to Board Decision Papers in the article below.

How to Get More from Your Board Papers with the Effective Board of Directors?

The board of directors is considered in theory as a body designed, on the one hand, to control management and on the other hand, to determine the long-term prospects of the company’s development strategy.

At the same time, the board of directors performs the functions of an intermediary and representative of the shareholders’ interests before the management. With this in mind, the new Code of Corporate Governance pays more attention to the procedure for the formation of the board of directors and the requirements for its members in order to make this body truly independent and efficient.

Board meetings save managers’ time and increase firm efficiency by acting as the drive belts and lubricants for the company’s various organizational axles and wheels. Without carefully prepared, effective meetings, much more work time will inevitably be spent on spontaneous meetings of managers to solve (partially, half-heartedly) all the same issues.

But in practice, there are situations when the board of directors ceases to fulfill its mission. The reasons for this lie, as a rule, either in the fact that the board of directors ceases to defend the interests of shareholders and defends its own interests or in the fact that the board of directors begins to represent the interests of one shareholder or group of shareholders (most often the majority). In such a situation, the actions and decisions of the board of directors are no longer aimed at achieving benefits for the company as a legal entity and in some cases, cause harm to it.

What Should Be Included in a Board Decision Papers?

It should be noted that the use of the Board Decision Papers for public information is a tool that can be useful not only to journalists but also to public activists and ordinary citizens. After all, the Law does not contain differences between the right to information of journalists and the right to information of other persons. Therefore, requests for information can be effectively used in almost any situation and by any person – regardless of position, age, property status, etc.

The format for a Board decision paper includes:

  • the issue or problem statement;
  • relevant background material;
  • options or alternatives;
  • discussion;
  • recommendation;
  • coordination/endorsement, and record of decision.

At the same time, the requested information and documents must be provided for familiarization to the member of the Board of Directors personally within five working days from the date of presentation of the relevant request or within another period agreed with the member of the Board of Directors who submitted such a request.

Besides, Board Software, as a leader in enterprise resource management, provides trusted corporate governance and collaboration solutions for boards of directors and senior executives. Board relationships based on trust and mutual respect will allow you to create an open and honest ecosystem that will help your colleagues feel valued and supported. The better you know your employees (within reason, of course), the better manager you will be.

Board Software for decision papers is a robust conferencing tool with features specifically designed for online meetings and webinars for each product. It is designed to connect people regardless of the location of the operating system or time zone.